Privacy Policy

Effective Date: 1 January 2025

Purpose of This Document

This Privacy Policy explains how Portas Global Ltd collects, uses and safeguards personal information in the course of delivering our services. It also outlines your rights under the UK General Data Protection Regulation (UK GDPR) and other applicable laws.

We are committed to handling your data responsibly and transparently.

Who We Are

This website is operated by Portas Global Limited ("Portas Global", "we", "our" or "us"). We are the data controller for the purposes of the UK GDPR, which means we determine the purposes and means of processing your personal data.

Registered Address:
2 King Street, Nottingham, NG1 2AS, United Kingdom

Legal Basis for Processing

We only process your personal data when permitted by law. This includes when:

• It is necessary for the performance of a contract.
• We have a legal obligation.
• You have given consent.
• It is necessary for our legitimate interests and your rights do not override those interests.

What Information We Collect

We may collect and process the following types of personal data:

• Name, address, date of birth
• Contact details (email address, phone number)
• Employment history and work eligibility
• Proof of identity and residence
• Tax and pension identifiers
• Bank details and marital status

We collect this data directly from you or via third parties such as employment agencies or client organisations.

How We Use Your Information

Your personal data is used strictly for operational purposes, including:

• Human Resources and Payroll services
• Compliance with legal obligations
• Verification of identity and work status
• Communicating with you regarding our services

How We Store and Share Your Information

Your personal data is securely stored on our internal systems and with trusted third-party service providers who assist us in delivering our services. These third parties are bound by confidentiality and data protection obligations.

We do not share your data for marketing purposes.

International Data Transfers

Some data may be transferred outside the UK or European Economic Area (EEA), for example, where global operations require collaboration with trusted partners or platforms. All such transfers will be conducted with adequate safeguards, such as:

• Standard Contractual Clauses (SCCs)
• International Data Transfer Agreements (IDTAs)
• Adequacy decisions from the UK government

Disclosure of Your Information

We may disclose your data to:

• Authorised third-party service providers (e.g., payroll, legal, compliance)
• Government agencies such as HMRC, Home Office or other authorities where required by law
• Professional advisors (e.g., auditors, legal counsel)

How Long We Keep Your Information

We retain personal data only as long as necessary for business, legal, or compliance purposes in line with our internal Data Retention Policy. When data is no longer needed, it is securely deleted or anonymised.

Your Rights

Under data protection laws, you have the right to:

• Request access to the personal information we hold about you
• Request correction of inaccurate or incomplete data
• Request erasure where processing is no longer necessary
• Object to processing based on legitimate interest
• Request restriction of processing
• Request data portability (transfer of your data to another provider)
• Withdraw consent where processing is based on your consent

To exercise any of these rights, please contact us using the details at the end of this policy.

Keeping Your Information Up to Date

Please let us know of any changes to your personal information to ensure accuracy and compliance.

Security Measures

We have implemented appropriate technical and organisational measures to protect your personal data from unauthorised access, use or disclosure.

Contact Us

If you have any questions about how we handle your personal data or wish to exercise your rights, please contact: solutions@portasglobal.com

Portas Global Limited, 2 King Street, Nottingham, NG1 2AS, United Kingdom

Your Right to Complain

You can also raise concerns with the UK Information Commissioner’s Office (ICO):
www.ico.org.uk

Updates to This Policy

This policy was last updated on 1 January 2025. We may update it occasionally to reflect legal, technical, or business changes. Please check this page from time to time for the latest version.